Project Assistant

Overland Park, KS

Posted: 03/11/2019 Industry: Administrative Job Number: EB-9928599537

Position: Project Assistant

Morgan Hunter is one of the oldest, largest, and most recognizable recruiting firms in the Kansas City Metro. Morgan Hunter specializes in locating and evaluating high-performing professionals for direct hire, temporary and temp-to-hire positions on behalf of local and national organizations.

Our client has an immediate opening for a Project Assistant to provide administrative support as well as manage projects from start to finish.

Qualified candidates will possess strong communication skills and be adaptable to timeline changes.

Job Responsibilities
  • Facilitate and coordinate the work of one or more project teams during execution of a national program.
  • Create and maintain detailed Excel spreadsheets – track inventory and forecasting data
  • Develop and manage project timelines and task lists
  • Coordinate all aspects of meeting planning – negotiations with vendors, logistics, arranging entertainment activities, AV equipment, etc.
  • Secure quarterly meeting schedule and attendance including location, travel and catering.
  • Arrange travel and secure hotel and transportation for quarterly management meetings
  • Work closely with leadership to keep them informed of upcoming commitments and responsibilities
  • Follow up on client needs appropriately. Have a sense for issues occurring and keeping project managers updated
  • Determine appropriate course of action or response for incoming issues
  • Complete and track contracts, invoices, submittals and estimates
  • Purchase office and project materials, schedule deliveries
  • Create reports and presentations in Microsoft Word, Excel and PowerPoint

Qualifications:
  • Previous administrative experience
  • Experience managing multiple tasks, projects, documents, etc.
  • Proficiency in Microsoft Office
  • Strong problem solving and organization skills
  • Excellent attendance record in previous positions
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