New Client Coordinator

Kansas City, MO

Posted: 04/16/2025 Recruiting Division: Administrative Job Number: EB-1083942818 Pay Rate: $60,000.00 - $65,000.00 per year

Job Description

We’re working with a well respected legal firm to hire a New Client Coordinator for their Kansas City office. This role plays a key part in ensuring accurate billing setup and compliance with client guidelines, supporting legal teams across the firm’s U.S. Operations. It’s a great opportunity for someone with professional services experience who enjoys detail-oriented work, values client service, and thrives in a fast-paced, collaborative environment. The position offers a hybrid schedule and a full suite of benefits starting day one.

Responsibilities:
  • Set up new matters and billing details, including reviewing client billing guidelines and invoice delivery preferences
  • Maintain billing-related fields to ensure timely and accurate pro-forma and invoice generation
  • Review and implement outside counsel guidelines, including cost controls and e-billing requirements
  • Assist with setting up and modifying bill groups, contacts, matter plans, and split billing arrangements
  • Manage administrative tasks such as closing files, making mass edits, and generating reports as requested
  • Maintain and organize the shared inbox, responding to rate and billing setup inquiries
  • Implement and update billing rates as approved by legal and pricing teams
  • Support the finance team with additional duties as needed
Requirements:
  • Bachelor’s degree or equivalent experience
  • 1–3 years of experience in a professional services or legal billing environment
  • Familiarity with billing systems;Elite 3E experience strongly preferred
  • Solid understanding of billing structures, client/matter setup, and rate management
  • Advanced proficiency in Microsoft Excel and overall Microsoft Office Suite
  • Excellent communication skills and customer service mindset
  • Ability to work independently and manage tasks in a fast-paced setting
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About Kansas City, MO

Ready to take the next step in your career? Explore exciting job opportunities in the vibrant city of Kansas City, Missouri, where endless growth possibilities await! Known for its thriving arts scene, including the Nelson-Atkins Museum of Art and the Kauffman Center for the Performing Arts, along with its iconic BBQ cuisine, such as Gates BBQ and Joe's Kansas City, this area offers a unique blend of culture and charm. Cheer on the Kansas City Chiefs or Kansas City Royals at Arrowhead Stadium or Kauffman Stadium, or enjoy outdoor activities at the beautiful Loose Park or along the scenic Missouri River. Discover why Kansas City, MO is the perfect place to advance your career and experience a rich and dynamic lifestyle.