Meeting Coordinator

Kansas City, MO

Posted: 05/25/2023 Recruiting Division: Administrative Job Number: EB-1718567041 Pay Rate: $0.00 - $0.00 per hour

Job Description

Meeting Coordinator

The Meeting Coordinator is responsible for planning and organizing client events! This role requires exceptional organizational skills, attention to detail, and the ability to communicate effectively with vendors and teammates. The Meeting Coordinator will play a crucial role in ensuring that all meetings run smoothly and efficiently, contributing to the overall success of the organization.

Key Responsibilities:
  • Schedule and coordinate meetings, ensuring availability of participants and necessary resources.
  • Arrange meeting venues, equipment, and catering services as required.
  • Prepare and distribute meeting agendas, materials, and any pre-meeting documentation.
  • Coordinate travel arrangements and accommodations for participants.
  • Oversee the registration process for attendees and handle any special requests or accommodations.
  • Ensure that all meeting materials, presentations, and equipment are prepared and ready for use.
  • Prepare and distribute meeting summaries or reports to participants and stakeholders.
  • Ensure timely follow-up on action items, tracking progress and communicating updates to relevant parties.
  • Maintain an organized system for storing meeting documents, materials, and records.
Qualifications and Skills:
  • Previous meeting support or hospitality experience
  • Exceptional organizational and time management skills, with the ability to handle multiple tasks concurrently.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Strong attention to detail and a keen eye for accuracy.
  • Proficiency in using productivity tools such as project management software, calendar applications, and MS Office Suite.
  • Ability to work well under pressure, adapt to changing priorities, and meet tight deadlines.
  • Professional demeanor, with a customer-centric approach and the ability to maintain confidentiality.

About Morgan Hunter:

Since 1986, Morgan Hunter has served Kansas City-area employers to help them meet a range of hiring needs, from temporary staffi ng to direct-hire placements. Thoughtful and thorough in our approach, we're also responsive and effi cient, creating a tailored hiring experience for both employer and job seeker— because everyone deserves to fi nd the right fi t. MH123
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