Manager of Fleet Operations

Kansas City, MO

Posted: 03/16/2023 Industry: Sales, Marketing & Operations Job Number: EB-4862745180 Pay Rate: $135,000.00

Job Description

Hello! Our exclusive client is partnering with us and seeking a Manager of Fleet Operations. It is an exciting opportunity with a fantastic company in the KC metropolitan area. Join an organization where people love going to work each day and enjoy an employee-focused work culture. The purpose of this position is to direct and administer asset management, including acquisition, replacement, buildup processes, licensing, fuel and inventory, maintenance, repair, and management of our client’ s fleet and heavy equipment. The incumbent provides leadership for and directs the activities of the Fleet Services department’ s employees, which supports our client’ s operational activities.

Essential Functions

  • Ensures client's vehicles and heavy equipment are safe, reliable, and available to meet operational requirements.
  • Coordinates and assists with the competitive procurement of the client's fleet, including researching and preparing specifications; preparing, reviewing, and evaluating bids; and purchasing the selected items.
  • Ensures that all equipment and hardware is properly installed, other modifications are made, licensing, insurance, and vehicles are tested and evaluated before being released to end users.
  • Oversees the repair and preventive maintenance program for the client's fleet, ensuring application of efficient and effective principles, practices, and procedures.
  • Monitors division expenditures to ensure compliance with budget. Approves purchases and/or payment of equipment, inventory, rentals, contracted service providers and receipt of funds resulting from equipment disposal.
  • Provides expertise and advice in assisting customers with fleet needs analysis and ensures compliance with the Client's vehicle and equipment replacement schedule.
  • Provides leadership and strategic planning by establishing goals and objectives for the Fleet Services Department.
  • Oversees efforts to select, train, direct the work activities, and assess the performance of employees of the department, including supervision of direct reports. Ensures that all work activities are performed in accordance with applicable safety policies, processes, SOP’ s, and local, state, and/or federal regulations. Manages staff in a manner that establishes high standards of performance and ethical standards and practices.
  • Collects and provides detailed analysis of data pertaining to operation and maintenance of the Client's fleet and shares information with appropriate staff. Requires that technologies and methods are applied to ensure cost-effective and efficient operation and maintenance of the fleet.
  • Develops and maintains the comprehensive fleet services budget and capital projections to align with personnel, projects, and replacement program for the utility.
  • Ensures staff is knowledgeable of appropriate techniques, sources, and applicable technology to effectively maintain fleet and heavy equipment.
  • Provides oversight of the fuel management system, the parts and supplies inventory, vehicle washing facilities, fleet GPS, and all other systems and activities for which the Fleet Services Department is responsible.
  • Point of contact for internal and external audits, reporting, and KPI’ s.
  • Coordinates efforts to locate and procure vehicles and equipment needed on a temporary basis.
  • Ensures that requirements for titles, licenses, registration, vehicle warranties, and insurance coverage are met.
  • Ensures that appropriate maintenance records, repair logs, and other records are maintained in accordance with applicable requirements.
  • Coordinates and oversees the process for vehicle & equipment disposal, pursuing fair market value while ensuring proper disposal and reducing potential liability.
  • Ensures and complies with appropriate disposal and or spill mitigation of hazardous materials. Incorporates sustainability initiatives to include selecting green products/technology, recycling various waste products, beneficial use of waste streams and reducing the overall carbon footprint of the organization.
  • Lead the fleet teams in carrying out the daily activities to help ensure sustainability continues to be a core component of Client's’ s achievements.
  • Keeps current with recognized best practices and innovations in the fleet service industry.

Core Competencies

  • Communicates Effectively – Demonstrates ability to listen and express oneself effectively and shares information as appropriate for the position needed to perform the job effectively.
  • Conscientiousness – Expresses the motivation to perform one’ s job in a careful, thorough way that adheres to the standards of honesty and integrity.
  • Customer Focus – Demonstrates a concern for satisfying both internal and external customers and builds collaborative relationships with customers and stakeholders.
  • Interpersonal Savvy/Respect – Demonstrates the ability to effectively coordinate with others to achieve goals and solve problems by maintaining flexibility and open mindedness.
  • Problem Solving/Drive for Results – Demonstrates the ability to find solutions to complex problems and consistently achieves results, even under tough circumstances.

Position Competencies

  • Adaptability and Flexibility – Adapts to changing business needs, conditions, and work responsibilities.
  • Influencing Others – Influences others to be excited and committed to furthering the organization’ s objectives.
  • Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity
  • Planning and Organizing – Coordinates ideas and resources to achieve goals in daily tasks.
  • Providing Consultation – Partners with stakeholders and serves as a resource to identify and resolve complex or sensitive issues.
  • Safety and Security Focus – Adheres to all workplace safety and security policies, standards, and practices.

Supervisor Competencies

  • In addition to the core and position competencies, these supervisor competencies are expected to be demonstrated by each employee in
  • Developing Others – Develops people to meet both their career and the organization’ s goals while creating trust and a positive work environment.
  • Ensures Accountability and Manages People’ s Performance – Holds self and others accountable to meet commitments, complete tasks, manage performance, and provide timely feedback to meet expectations.
  • Strategic Mindset – Understands the business by using a strategic and global perspective to make complex decisions, explore innovative solutions, and build networks to make the big picture attainable.

Supervisory Responsibility
  • Foreman-Fleet Mechanics
  • Administrative Coordinator-Fleet
  • Fleet Clerk

Required Education, Skills & Experience
  • Bachelor’ s degree in Business Administration, Public Administration, Automotive Technology, Purchasing, or a related field.
  • Four years of fleet management experience is required, preferably with a utility, municipality, or other public entity. Two years of supervisory experience, preferably including employees responsible for fleet or closely related fields.

Note: An equivalent combination of education and experience may be considered for meeting the requirements above.
  • Experience in developing equipment specifications and the procurement process for acquiring and replacing vehicles, heavy equipment, and other fleet-related items.
  • Thorough knowledge of fleet industry standards, techniques, and practices.
  • Knowledge of automotive, diesel, and heavy equipment repair and maintenance principles, practices, and procedures.
  • Knowledge of applicable federal, state, and local laws, regulations, and ordinances.
  • Experience in ensuring compliance with all applicable safety practices, procedures, and requirements.
  • Proven oral and written communication skills; must be a good listener.
  • Leadership skills, including strategic planning, goal setting, assessment, collaboration, and customer service skills. Proven supervisory skills in overseeing the performance of a successful team.
  • Ability to perform complex data analysis and to create, modify, or adapt business processes and methods driven by objective data.
  • Ability to exercise sound judgment, decisiveness, and creativity and to use tact and diplomacy. Ability to work independently and as a member of a team.
  • Strong PC skills, including Word, Excel, Access, and Outlook.
  • Understanding of basic math and accounting concepts and principles.
  • Experience in developing and managing a budget.
  • Must possess a valid driver’ s license and continually meet the Client's driving standards. CDL required or ability to obtain a CDL within six months of hire.
  • Must pass a post-offer medical exam, including drug screen and background verification (may not apply to current employees).

Contact bprice@morganhunter.Com today for a confidential conversation about your career aspirations and how they might align with the role.

Please note: This role is located in the Kansas City metropolitan area and is an in-office role. No relocation is provided and all candidates must reside in the KC Metro. Thank you!

About Morgan Hunter
Since 1986, Morgan Hunter has served Kansas City-area employers to help them meet a range of hiring needs, from temporary staffing to direct-hire placements. Thoughtful and thorough in our approach, we’ re also responsive and efficient, creating a tailored hiring experience for both employer and job seeker – because everyone deserves to find the right fit.

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