Executive Personal Assistant

Kansas City, MO

Posted: 01/18/2024 Recruiting Division: Administrative Job Number: EB-2133325653 Pay Rate: $75,000.00 - $95,000.00 per year

Job Description

Executive Personal Assistant

Job Summary:

We are seeking a qualified individual for the role of Executive Personal Assistant. This senior position involves managing day-to-day operations for a high-level executive. The ideal candidate should be well-organized, flexible, thorough, and self-motivated. Experience in handling corporate administrative responsibilities is essential. The candidate must be able to work with minimal supervision, maintain confidentiality, possess strong critical thinking skills, and respond effectively in dynamic situations. Professional written and verbal communication skills are required. This role is based fully in office in downtown Kansas City offices.

Key Responsibilities:
  • Provides primary day-to-day support to the company President;both personal and professional
  • Acts as the face and voice of the President in various interactions, protecting and preserving their time for high-level activities
  • Arranges complex and detailed international and domestic travel plans, itineraries, and agendas;and compiles documents for travel-related meetings (personal and professional)
  • Plans and coordinates Board of Director Meetings
  • Collaborate in a team environment and build relationships within the organization.
  • Handle day-to-day issues and events proactively
  • Schedule, coordinate, and keep the executive updated on events, meetings, and appointments
  • Manage professional and personal correspondence
  • Handle emails, phone calls, and invitations in a professional manner
  • Prioritizes conflicting needs;manages problems proactively, and follows through on projects to successful completion with little need for direction
  • Prepare the executive for meetings and events by creating agendas, attendee rosters, and presentations
  • Represent the executive and organization professionally
  • Personal Assistant 50%/ Executive Assistant 50%

Job Qualifications:
  • Minimum of five years' experience working with C-suite executives
  • Strong proficiency in MS Office (PowerPoint, Excel, Word)
  • Ambitious, detail-oriented, and willing to learn and initiate new processes
  • Self-motivated and organized with the ability to create and execute task lists
  • Technical acumen and ability to approach unfamiliar situations creatively
  • Experience in fast-paced environments requiring discretion and confidentiality
  • Ability to work quickly without compromising quality
  • Enjoy the role of a gatekeeper while maintaining positive relationships
  • Must pass a drug test and background check
  • College degree

MH 123

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