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We’re working with a local, mission-driven consulting firm to hire an Executive Assistant / Operations Coordinator to support their leadership and operations. This is a unique, hands-on role supporting the Vice President of Operations with executive support, office operations, light HR, accounting, and IT coordination. It’s an ideal opportunity for a smart, detail-driven professional who enjoys wearing many hats, thrives on problem-solving, and is excited about growing with a high-performing team.
Responsibilities:
Requirements:
Executive Assistant / Operations Coordinator
Olathe, KS US
Posted: 07/22/2025
2025-07-22
2025-10-02
Recruiting Division: Administrative
Job Number: EB-2276320919
Pay Rate: $65,000.00 - $70,000.00 per year
Job Description
We’re working with a local, mission-driven consulting firm to hire an Executive Assistant / Operations Coordinator to support their leadership and operations. This is a unique, hands-on role supporting the Vice President of Operations with executive support, office operations, light HR, accounting, and IT coordination. It’s an ideal opportunity for a smart, detail-driven professional who enjoys wearing many hats, thrives on problem-solving, and is excited about growing with a high-performing team.
Responsibilities:
- Provide high-level administrative support to the VP of Operations and COO, including calendar management, correspondence, and document preparation
- Oversee in-office needs including managing mail, shipments, petty cash, supplies, and office equipment
- Manage expense reports, vendor invoices, and light accounts receivable/payable support
- Assist with HR-related tasks like onboarding, maintaining employee records, and supporting policy/procedure updates
- Coordinate IT equipment tracking, troubleshooting, and vendor management;prepare travel and production equipment shipments
- Communicate with clients, vendors, and team members professionally and effectively
- Support multiple projects and prioritize shifting tasks in a fast-paced environment
- Be a trusted, go-to partner for the VP of Operations—anticipating needs and offering solutions
Requirements:
- 3–5+ years of experience in administrative, executive assistant, or operations roles
- Strong background in administrative support;HR and accounting experience are a plus
- Proficiency in Microsoft 365, including SharePoint, OneNote, Excel, and Word;Concur experience required
- Excellent communication, organization, and problem-solving skills
- Ability to work independently, manage multiple priorities, and shift gears quickly
- Trustworthy, detail-oriented, and collaborative with a high level of discretion
- Bachelor’s degree preferred, or equivalent professional experience
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About Olathe, KS
Ready to kickstart your career in the vibrant city of Olathe, Kansas? This bustling area, located in the heart of Johnson County, promises a plethora of job opportunities and a high quality of life for residents. With a thriving economy, excellent schools, beautiful parks like Ernie Miller Park, and a strong sense of community, Olathe is the perfect place to grow both personally and professionally. Explore job openings in this charming city and discover why Olathe is not just a destination, but a place to call home. Don't miss out on experiencing the delicious BBQ at Joe's Kansas City Bar-B-Que, catching a show at the Olathe Civic Theatre Association, or cheering on the local MLB team, the Kansas City Royals. Join us in Olathe, where the possibilities are endless!