Administrative Assistant

Olathe, KS

Post Date: 06/01/2017 Job ID: EB-1866150363 Industry: Administrative

Administrative Assistant

Job Duties:
  • Serves as the primary customer service contact for clients, corresponding via email, phone and fax to troubleshoot and assist with the needs of the client.
  • Meeting Planning; negotiation of food and beverage, audio visual, on/off-site activities, transportation, meeting attendance, etc.
  • Work closely with other departments to ensure new clients are educated and prepared for upcoming meetings.
  • Calendar management, including, but not limited to: managing schedules, meeting planning charts, etc.
  • Effectively communicate and execute all aspects of meeting planning with on and off site employees.
  • Receive and validate all payments, post and send receipts
  • Review all invoices for appropriate documentation and approval prior to payment
  • Accurately and efficiently process invoices for multiple vendors
  • Communicate discrepancies as needed
  • Batch for payment all purchase orders with matching invoices
  • Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly
  • Respond to all vendor inquiries in a timely and professional manner

  • A minimum of 2 years working as an Administrative Assistant
  • Proficient in Microsoft Office
  • Strong time management skills
  • Above average attention to detail

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