Administrative Assistant

Leawood, KS

Post Date: 06/30/2017 Job ID: EB-3065904081 Industry: Administrative Pay Rate: $40000.00

Administrative Assistant
  • Directly supports the President and other Executives.
  • Primary contact for executives to visitors, investors, analysts and employees. Answer and handle all calls/correspondence and mail.
  • Maintain calendars for business and personal appointments.
  • Prepare meeting materials and setup meeting space.
  • Perform occasional business and personal duties and errands for executives.
  • Coordinate conferences and meetings as well as company events.
  • Secure quarterly meetings schedule and attendance including location, travel and meals.
  • Coordinate Executive Leadership Meetings including RFPs for lodging, meeting space and activities and coordinate travel.
  • Book travel (international and domestic) and secure hotel and transportation for executives, Board of Directors, employees and visitors.
  • Prepare and submit detailed and accurate expense reports for executives.
  • Reconcile purchasing cards.
  • Prepare and mail Fedex and USPS letters and packages. Prepare copies and presentations.
  • Provide back-up support for Receptionist.

  • 3 or more years experience in an executive support position.
  • 2 or more years experience booking domestic and international travel.
  • 2 or more years experience completing and submitting detailed and accurate expense reports.
  • Excellent communication (written & verbal) and proofreading skills.
  • Demonstrated strong interpersonal communication skills with the ability to manage differing personalities tactfully and with great business savvy.
  • Excellent organizational skills with strong attention to detail and the ability to prioritize a high volume of projects while meeting deadlines.
  • 3 or more years experience with Microsoft Office Suite 2010, including Word, Excel and PowerPoint.
  • Demonstrated ability to handle the highest levels of confidentiality.

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